Landlord Rent Ledger

Know who paid, who part-paid, and who owes what. Every month.

A rent ledger built for self-managing landlords with 1 to 10 units. It runs offline in your browser, needs no account and no bank login, and works out late fees and running balances for you.

$22, once. Not $62 a month.

Get the ledger

The example button fills the rent roll below with three sample units, one paid, one partial, one overdue. You can undo it and go straight back to the empty book.

This month’s rent
Filled in example. This is sample data, not your real book.
Rent charged
$0.00
Collected
$0.00
Still owed
$0.00
Units
0

Nothing charged yet. Load the example to see a month in progress.

UnitTenantRent duePaidStill owedStatus
Your book starts empty. Add your first property, or load the filled in example above to see how a month looks.

Built for the way most small landlords actually work

Most rental homes in the US are not run by big management companies. They are run by one person with a few units, a phone, and a spreadsheet that breaks at the worst moment.

17.7 million

individual landlords in the US.

72.6%

of independent landlords own just 1 to 4 units, from an Avail survey of 4,055 landlords.

78%

of 1 to 4 unit properties are not professionally managed.

Sources: rentledger.org, Small Landlord Statistics 2026 · VerticalRent, Landlord Statistics 2026. Figures as reported in research read on 11 November 2026.

The monthly questions a spreadsheet makes hard

  • Who paid in full, who paid only part, and how much is still owed?
  • What late fee applies, given each lease’s grace period?
  • How much deposit are you holding, kept separate from rent?
  • Whose lease ends in the next 30, 60 or 90 days?
  • What did each property earn and spend, ready for Schedule E at tax time?

Rent ledger guides use $1,200 a month with a $50 late fee, and $1,800 a month with a $75 late fee, as ordinary examples. One missed late fee like that is roughly 2 to 4 times the price of this tool. A ledger is also commonly how a landlord shows what is owed in a claim for unpaid rent, and the IRS generally allows 3 years to question rental income, so the records matter.

Sources: Pure Home River, rent ledger template · Resida, rent payment tracker guide · Dardaris, rent ledger.

What it does

One job, done in plain words. No rent collection, no bank connection, no account to create.

Rent roll at a glance

Every unit on one screen with rent due, paid, still owed, and a Paid, Partial or Overdue badge you can read at a glance.

Automatic late fees

Charge rent, record payments as they come in, then apply late fees in one step, worked out from each lease’s grace period.

Running balance per tenant

Every charge and payment lands in one ledger per tenant, so the answer to “how much do I owe?” is never a guess.

Lease and overdue alerts

Warnings for rent overdue past its grace period and for leases ending in 30, 60 and 90 days, on the page where you work.

Deposits kept separate

Deposit held and deposit returned are tracked apart from rent, so deposit money never gets mixed into income.

Statements and year end

A downloadable statement per tenant, and expenses sorted by Schedule E category with a year-end summary for each property.

Your data stays on your device. Download a backup file (CSV or JSON) whenever you like, and bring it back with restore. There is nothing to log into and nothing syncing to a cloud account.

Your month, in three steps

1

Charge rent

At the start of the month, charge rent for every occupied unit in one go.

2

Record payments

As money arrives, record it against the tenant. Part payments are fine, the balance updates itself.

3

Apply late fees

After each lease’s grace period, apply late fees to whoever is still overdue. That is the month done.

What the alternatives cost

The big property platforms are built for 50 or more units. Their starting prices show it.

OptionPriceCost over one yearMade for
Landlord Rent Ledger (this page)$22 once$221 to 10 units, offline, no account
Buildium Essential$62 / month for 1 to 20 units$744Growing portfolios and managers
AppFolio$1.49 / unit / month, $280 / month minimum$3,360 at the minimumProfessional managers, 50+ units
Landlord spreadsheets on Etsy$6.99 to $35.66 once$6.99 to $35.66Excel or Google Sheets, manual late-fee maths

Sources, read 11 November 2026: Reallyo, Buildium pricing and reviews · CostBench, AppFolio pricing · Etsy listings below. Software prices change, so check the current price on each seller’s page before you decide.

What one missed late fee costs you

Change the numbers to match your leases. This is the maths the ledger does for you automatically.

$200 a year

That is about 9 times the $22 price of the ledger, in a single year.

Pricing

One payment, yours to keep. Comparable landlord trackers on Etsy sell for $6.99 to $35.66 once, and the research behind this product put a fair price for an offline app at $19 to $24.

The ledger

$22 one time

  • The full rent ledger as a single HTML file
  • Works offline in any modern browser, computer or phone
  • Rent roll, late fees, balances, alerts, deposits
  • Schedule E expense summary per property
  • Tenant statements, CSV and JSON backup and restore
  • Filled in example included, with one-click undo
Read the questions first

Ledger plus printable forms pack

$29 one time

  • Everything in the ledger
  • Rental application form
  • Move-in checklist
  • Rent receipt
  • Late notice
Read the questions first

Buying is not open from this page yet. The ledger itself is finished and in testing. When it lists, it will be on Etsy first, where landlords already search for rent trackers.

What landlords are paying elsewhere, checked 11 November 2026

SmartFilesShopUS on Etsy, $6.99. Rent roll, tenant payments, expenses and cash flow for 1 to 20 units, no subscription. Verified live on 11 November 2026: $6.99, shop rated 5.0 stars from 1 review, 13 shop sales in 8 months, and no reviews yet on that item itself. See the listing

TheWeeklyCrew on Etsy, $35.66. A Star Seller rental property template, rated 4.9 stars from 45 reviews. See the listing

MahoganySheets on Etsy, $4.95 on sale, $9.90 list. Landlord spreadsheet for Excel and Google Sheets, rated 4.7 stars from 17 reviews, for up to 35 units. See the listing

Read this part honestly

Etsy does not publish sales per listing, so review counts and shop sale counts are only thin evidence of demand, not proof of sales. No keyword tool was used in the research, so demand is inferred from listing counts, reviews, software pricing and forum presence. Many of the prices above were sale prices when they were read on 11 November 2026 and may have changed since. Check the current price on the listing itself.

Questions

Do I need Excel or a Google account?
No. It is a single HTML file that opens in a browser. There is no spreadsheet to break and no account to sign into.
Does it collect rent or connect to my bank?
No, and it is not trying to. It is a ledger, a record of what was charged, paid and owed. Keeping it offline and bank-free is the point.
Where does my data live?
On your device, in the file you open. Download a backup (CSV or JSON) to keep a copy or move to another device, and restore from that file whenever you need to.
What if I load the example and want my own book back?
Loading the example keeps a snapshot of what was there before. Choose Undo example, in the bar that appears or from the top button, and your previous book comes back exactly as it was, or a blank book if you started empty.
Is this tax or legal advice?
No. It is a record-keeping tool. Late fees and deposits are governed by your lease and your state law, so check both, and check with your CPA for tax questions. The Schedule E summary organises your numbers, it does not file anything.
How many units does it handle?
It is built and priced for 1 to 10 units. If you manage far more than that, a platform like Buildium is honestly the better fit.

Start the month knowing exactly who owes what.

Try the filled in example at the top of this page first. It takes ten seconds, and Undo puts everything back.